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All Jobs Executive Assistant (Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia)

Executive Assistant

Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Type: Full-time

 

Homage is seeking a proactive and motivated individual to provide administrative support to the Homage Malaysia Team and Country Manager. You will work closely with the People Operations team at Homage.

 

The individual is required to have a high sense of integrity, with exceptional multi-tasking and organisation skills. He/she must be able to proactively solve problems and handle issues with discretion, tact and professionalism, especially when dealing with key stakeholders, both internal and external.

 

The preferred candidate is driven to work and has demonstrated excellent skills in executive support in his/her career track record. If you want to make a huge impact at one of Malaysia’s most exciting start-ups, learning a TON every day, we would love to hear from you!

 

RESPONSIBILITIES

  • General administrative duties
  • Responsible for proactive calendar management, which comprises meetings scheduling, interviews and travel coordination for the Country Manager
  • Act as the point of contact among executives, employees, clients and other external partners
  • Act as office manager and manage office supply and office equipment purchases
  • Source and work closely with vendors for office related maintenance and repairs
  • Assist with planning and running of team engagement activities including purchasing gifts for the Homage Team
  • Assisting to mail or courier any documents/letters
  • Screen and direct phone calls and distribute correspondence for Country Manager
  • Format information for internal and external communication – memos, emails, presentations, reports for the Country Manager

 

SKILLS & EXPERIENCE

  • Preferably 1-2 years working experience in an administrative role in a dynamic fast-paced environment
  • Fast learner with excellent planning, time management, and organizational skills to meet strict deadlines; meticulous attention to details
  • Positive working attitude and a strong team player
  • High level of integrity and discretion in handling confidential information and dealing with people
  • Possess excellent interpersonal and communication (written and verbal) skills
  • Proficient and comfortable with adopting technology and software tools (Microsoft Office, web/mobile applications etc.)
  • Passion for social enterprises and causes. You’re driven by Homage’s core mission and motivated by the impact of our services and platform

 

In other words,

  • You are highly-motivated and want to create huge impact in a fast-growing start-up
  • You are an enthusiastic team player with a proactive attitude
  • You are a stickler for excellence and possess a keen eye for detail
  • You are highly resourceful when facing challenges of all types

 

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